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Although other methods exist to store and manage data in modern information technology, the standard solution is file systems. Therefore, keeping well-organized file structures and file system layouts can be key to a sustainable research data management infrastructure. However, file structures alone lack several important capabilities for FAIR data management: the two most significant being insufficient visualization of data and inadequate possibilities for searching and obtaining an overview. Research data management systems (RDMSs) can fill this gap, but many do not support the simultaneous use of the file system and RDMS. This simultaneous use can have many benefits, but keeping data in RDMS in synchrony with the file structure is challenging. Here, we present concepts that allow for keeping file structures and semantic data models (in RDMS) synchronous. Furthermore, we propose a specification in yaml format that allows for a structured and extensible declaration and implementation of a mapping between the file system and data models used in semantic research data management. Implementing these concepts will facilitate the re-use of specifications for multiple use cases. Furthermore, the specification can serve as a machine-readable and, at the same time, human-readable documentation of specific file system structures. We demonstrate our work using the Open Source RDMS LinkAhead (previously named “CaosDB”).

We present CaosDB, a Research Data Management System (RDMS) designed to ensure seamless integration of inhomogeneous data sources and repositories of legacy data in a FAIR way. Its primary purpose is the management of data from biomedical sciences, both from simulations and experiments during the complete research data lifecycle. An RDMS for this domain faces particular challenges: research data arise in huge amounts, from a wide variety of sources, and traverse a highly branched path of further processing. To be accepted by its users, an RDMS must be built around workflows of the scientists and practices and thus support changes in workflow and data structure. Nevertheless, it should encourage and support the development and observation of standards and furthermore facilitate the automation of data acquisition and processing with specialized software. The storage data model of an RDMS must reflect these complexities with appropriate semantics and ontologies while offering simple methods for finding, retrieving, and understanding relevant data. We show how CaosDB responds to these challenges and give an overview of its data model, the CaosDB Server and its easy-to-learn CaosDB Query Language. We briefly discuss the status of the implementation, how we currently use CaosDB, and how we plan to use and extend it.