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The contribution is aimed at presenting the state of art related to the records management in the public sector and, more specifically, to the main tools required for managing current records according to the Direction general for Archives and its specific competencies which imply a role for defining and approving classification and preservation plans. The article analyses various projects developed for the public sectors in the last 25 years in connection with the innovation processes for the public administration and the crucial role recognized to the records management. The paper illustrates the work done by working groups for universities, municipalities, regions and provinces but also for health environment, chambers of trade, banks and educational institutions. With reference to the State institutions, a general picture is presented for ministries such as Ministry of Justice and Ministry for cultural heritage. In the last case the classification system developed and adopted in 2004 in connection with the electronic registry system is discussed in detail. The paper presents also the project supported by the Agenzia dell'Italia digitale (AGID) dedicated to the definition of a common classification plan for administrative functions in the public sector. Even if not complete the picture is able to provide elements to evaluate the tools and their critical aspects, to stress the need for cooperation, to update the present systems and study general methodologies. The contribution is also dedicated to the role of professionals with specific experience in the records management systems for public sector. [ABSTRACT FROM AUTHOR]

Reflection on the maintenance of the contemporary archivist, in hybrid and resilient manner. Hybrid because the healthy contamination with computer science, jurisprudence, archival diplomatics and digital records is an indispensable condition to consciously face the profession of archivist and records manager. Resilient because the understanding and adaptation to a digital world - or a world that is increasingly moving towards digital tools - is key to contemporaneity and protection of memory. The text illustrates how the comparison between knowledges is the key to realize conscious projects of training, teaching, updating and professional development. The paper analyzes some case studies: the MIP Paperless PA course, the projects PoliDe Politecnico Dematerializzazione, Archimista and Ibridamente. [ABSTRACT FROM AUTHOR]

This article is a 'case report' which describes the rationalization experience accomplished on hybrid documentation -- half paper and half electronic -- built up over nearly thirty years in a very unique bank office such as the Historical Archives of Intesa Sanpaolo Group. It comprises not only management documents, common to any administrative organization, but also many cataloguing and internal information files, related to the working team activities. Definitive inventories were not included in the plan, as they are stored in the xDams database. Through the analysis of office-produced electronic documents, the project entailed the review of procedures and workflows, which lead to functions redefinition and a modernization of the office working habits. The description of what happened will therefore be useful to any administrative office. To prepare the basis of this challenging project we scrutinized studies on organization issues and digital resources management. Alongside university textbooks, it was above all important to study working methods already applied elsewhere by reading guidelines, articles, policies and case studies. At that point, work was divided into several phases, which can be summarized in: on-going dialogue with staff members, careful and meticulous analysis of all kind of documents and their application software, the study, selection and retention of duplicate or not definitive documents (such as minutes, drafts, semi-finished studies), the comparison between paper and hybrid archives and their coexistence, and finally the reaching of a new and definitive management system and a related tree network. [ABSTRACT FROM AUTHOR]

In this paper we analyze the cloud computing. The topics covered in the paper include: privacy, industry statistics, cloud and enterprise, data retention, data location, responsibilities in data processing. The European and national legislation and the contract are analyzed in this paper. [ABSTRACT FROM AUTHOR]