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The next step following acceptance of an abstract submitted for a scientific meeting is to create the poster. Poster presentations provide an avenue for dissemination of research findings as well as the opportunity to highlight the work and network with other clinicians. Requirements for poster presentations vary among scientific meetings. Therefore, it is important to follow instructions set forth by the specific conference at which the work will be presented. Important considerations for poster design include the elements it should contain, font type and size, use of tables and figures, and poster size. Research indicates visual appeal has a greater influence in attracting attention than content. In addition to creating the poster, preparing for presentation is an essential step in the process. Practicing the presentation prior to the meeting, anticipating questions, and being familiar with the poster content are principal factors in preparing for the presentation. Oral presentations for posters are typically brief and should only focus on the key points. The purpose of this paper is to review poster design and provide general guidelines for presenting an abstract at a scientific meeting. [ABSTRACT FROM AUTHOR]

Objective. To determine the most appropriate delay to start a webinar. Methods. This cross-sectional study was conducted on weekly general staff scientific webinars held by the Institute of Human Virology (IHV), University of Maryland School of Medicine, Baltimore, USA. 35 observations were made at arbitrary chosen times of three consecutive IHV webinars. After standardizing the number of participants, a 4th-degree polynomial fit was applied to the data. A cost function was defined as the sum of the time wasted for those who attended the webinar early and the lost for those who attend with delay. The cost function was minimized to compute the most appropriate delay to start the webinar. Results. The model could explain almost 95% of the observed variance in the number of participants. Normally, half of the participants attended the meeting at the webinar set starting time. The cost was a minimum if the webinar was delayed for about 3 minutes. Conclusion. It seems that the most appropriate time for starting the IHV general staff meetings is around 3 minutes after the webinar set starting time. [ABSTRACT FROM AUTHOR]

The presentation of abstracts at scientific meetings is an important step in the dissemination of scientific discovery. Most scientific meetings recruit volunteer experts to evaluate and score submitted abstracts to determine which ones qualify for presentation. Reviewing an abstract is an important service to one's specialty, but there is typically no formal training or required instruction during medical toxicology fellowship on scientific abstract scoring. In order to provide structured training in abstract review, the American College of Medical Toxicology (ACMT) Research Committee launched the Annual Scientific Meeting (ASM) Abstract Review Mentor program in 2021. The goals of this program were to train fellows how to score scientific abstracts and provide them with new mentor connections to toxicologists outside of their training program. After evaluating 3 years of data from participating fellows-in-training and faculty mentors, we conclude that ACMT's Abstract Review Mentor program was successful in training future reviewers and fostering external mentorship relationships. All participants reported their experience in this program will change how they submit future abstracts to scientific meetings, help their future service as an abstract reviewer, and motivate their involvement in other specialty-related research activities. Implementing an abstract review training program is sustainable and a vital strategy for enhancing the dissemination of scientific discovery and training the next generation of medical toxicology researchers. [ABSTRACT FROM AUTHOR]

Objective:This study determines the publication rates and publication times of studies presented at the first four Meetings of the Society of Urological Surgery in Turkey (MSUST).Materials and Methods:The first four books of abstracts published by MSUST were examined, and an analysis of the abstracts of authors published between January 1, 2012 and January 1, 2021 identified from the PubMed, Web of Science, Scopus and Google Scholar databases were analyzed. The publication time refers to the interval between the date of the congress and the date on which the publication was made available on a journal website.Results:A total of 1,436 abstracts were reviewed, and the publication rates for the first four MSUST were 50.7%, 33.4%, 28.2%, and 26.9%, respectively, with a mean publication rate of 33.4%. In an assessment of the publications made within 2 years of a meeting, the publication rates were found to be 27.6%, 25.8%, 24.2% and 26.9%, respectively. The mean publication rate within a 2-year period was determined to be 26%. The median time of publication when calculated prospectively, was 22 (-2-88), 12 (-2-60), 10 (-2-39) and 7 (-2-24) months. The ratios of articles from the first three MSUST, published within 2 years to total publication were found to be 54.3%, 77.3%, and 85.5%, prospectively.Conclusion:The ratio of studies presented at MSUST congresses that are subsequently published is increasing, and more than half of these publications occur within the first 2 years following the congress, which can serve as an indicator of the legitimacy of a scientific meeting.

Purpose: To describe and evaluate a pilot project to provide reviewer comments to authors who submitted abstracts to the Hospital-based medicine topic area for the Pediatric Academic Societies (PAS) 2021 annual meeting Methods: Abstract reviewers were encouraged via email to include reviewer comments for authors in their abstract reviews. Unedited comments were emailed to authors shortly after the abstract decision notifications were sent. We quantified the number of reviewers who commented per abstract. Additionally, we surveyed authors and reviewers to evaluate the perceived impact of the pilot project. Results: For 123 abstracts submitted to the Hospital-based medicine topic area, every abstract received comments from at least one reviewer, and a median (IQR) of 4 (3-5) reviewers commented per abstract. The response rates for the author and reviewer surveys were 61/114 (54%) and 54/84 (64%), respectively, and both groups of respondents generally favored the pilot program. The majority of authors (59%) made changes to their project based on the feedback provided and 96% reported that they would like to continue to receive reviewer feedback for future PAS abstract submissions. Reviewers reported spending a mean of 11 minutes reviewing each abstract. Most (85%) felt that they spent the same or slightly more (1%-25%) time reviewing than in prior years. Multiple open-ended comments were provided, largely positive. CONCLUSION: A pilot program to incorporate reviewer feedback into abstract decision notification for a large national research meeting was successful. This approach should be considered for future meetings to enhance this integral component of academic development. [ABSTRACT FROM AUTHOR]

Objective: This study determines the publication rates and publication times of studies presented at the first four Meetings of the Society of Urological Surgery in Turkey (MSUST). Materials and Methods: The first four books of abstracts published by MSUST were examined, and an analysis of the abstracts of authors published between January 1, 2012 and January 1, 2021 identified from the PubMed, Web of Science, Scopus and Google Scholar databases were analyzed. The publication time refers to the interval between the date of the congress and the date on which the publication was made available on a journal website. Results: A total of 1,436 abstracts were reviewed, and the publication rates for the first four MSUST were 50.7%, 33.4%, 28.2%, and 26.9%, respectively, with a mean publication rate of 33.4%. In an assessment of the publications made within 2 years of a meeting, the publication rates were found to be 27.6%, 25.8%, 24.2% and 26.9%, respectively. The mean publication rate within a 2-year period was determined to be 26%. The median time of publication when calculated prospectively, was 22 (-2-88), 12 (-2-60), 10 (-2-39) and 7 (-2-24) months. The ratios of articles from the first three MSUST, published within 2 years to total publication were found to be 54.3%, 77.3%, and 85.5%, prospectively. Conclusion: The ratio of studies presented at MSUST congresses that are subsequently published is increasing, and more than half of these publications occur within the first 2 years following the congress, which can serve as an indicator of the legitimacy of a scientific meeting. [ABSTRACT FROM AUTHOR]

• The first Symposium on Molecular Radiotherapy Dosimetry: the future of theragnostic was organised in Athens in Nov 2023. • Initially planned for 110 attendees, an larger facility had to be found to welcome 180 participants. • Several abstracts (80) were submitted, and 48 accepted as oral, 30 as electronic posters. • Eight sessions were organised (with invited speakers and oral presentations), 3 ePoster sessions, a specific sponsor session, 2 CPD sessions and a round table associating physicists, physicians, patient representatives took place during that very busy meeting. • A specific session was organised to present the newly published EFOMP Policy Statement 19: Dosimetry in nuclear medicine therapy – Molecular radiotherapy. • The event was considered a great success and is likely to become the first of a series. The EFOMP Special Interest Group for Radionuclide Internal Dosimetry (SIG_FRID) organised its first scientific meeting, the Symposium on Molecular Radiotherapy Dosimetry, in Athens on November 9th–11th 2023. The Symposium was hosted by the Hellenic Association of Medical Physicists and the National and Kapodistrian University of Athens. This meeting gathered more than 180 scientists from 28 countries. Scientific, clinical and regulatory aspects were addressed by 8 invited experts. Two continuous professional development sessions were organised. A special round table gathering medical physics experts, physicians regulatory authority experts and patient representatives addressed the possibilities to increase clinical dosimetry dissemination. The event was supported by companies and a specific industry session allowed sponsors to present their products, innovations and future perspective in this field. [ABSTRACT FROM AUTHOR]

Scientific societies and conference secretariats have recently resumed in-person meetings after a long pause owing to the COVID-19 pandemic. Some safety measures continue to be implemented at these in-person events to limit the spread of severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2). With increased numbers of waves of infection, caused by the emergence of SARS-CoV-2 variants, additional information is needed to ensure maximal safety at in-person events. The MEX-DART case study was conducted at the in-person Hep-DART 2021 conference, which was held in Los Cabos, Mexico, in December 2021. Many COVID-19 safety measures were implemented, and incidence of SARS-CoV-2 infection during the conference was tested onsite. In this study, we highlight the specific conditions and safety measures set in place at the conference. In addition to vaccination requirements, social distancing, and mask wearing, daily rapid testing was implemented for the duration of the conference. At the end of the 4-day meeting, none of the 166 delegates (and family members attending the conference) had tested antigen positive for SARS-CoV-2. Two delegates tested positive in the week after the conference; the timing of their positive test result suggests that they contracted the virus during their travels home or during postconference vacationing. We believe that this model can serve as a helpful template for organizing future in-person meetings in the era of COVID-19 and any other respiratory virus pandemics of the future. While the outcomes of this case study are encouraging, seasonal surges in respiratory virus infections such as SARS-CoV-2, RSV, and influenza virus incidence suggest that continued caution is warranted.