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Purpose -- One of the activities of the Národní filmový archiv, Prague is the acquisition of, long-term preservation of, and providing access to oral history interviews for researchers. The aim of this article was to conceptualise this type of document throughout its entire life cycle. The conceptualization was then utilised to create a descriptive model for oral history recordings. This model serves as the foundation for a new cataloguing system for oral history. Design / methodology / approach -- The cataloguing system of oral history emerged through refining the archive's existing descriptive practices. This process involved analysing international standards, assigning existing information to specific levels of description, and formalising them into metadata elements. The primary method involved conceptual analysis of the interview recording as a specific type of document, considering it not only as an archival item (record of an event) but also as a work in the sense of a bibliographic description entity. Results -- The main outcome is the creation of a conceptual model for describing a specific type of audio work and of related metadata specifications designed for the detailed cataloguing of oral history interviews. The model and specification facilitate the linkage of interviews with related entities and serve as the foundation for a new cataloguing system. The second outcome is an accompanying publicly available online database that enables more detailed searches, particularly through subject headings. This user-friendly interface is much more accommodating than archival aids presented solely in the form of lists contained in static documents. Originality / value -- The article presents insights into the process of creating a metadata specification that is unique in its level of detail and complexity within both Czech and international contexts. The study builds upon a previously published text addressing the development of field-specific subject headings for describing the content of oral history interviews. In this article, subject headings are discussed in terms of their practical application in the new cataloguing system for oral history. Metadata specification and cataloguing rules can be inspirational not only for narrowly focused collections of oral history interviews but also, conceptually, for other collections with similar content. [ABSTRACT FROM AUTHOR]

Purpose - National Film Archive (NFA) plans to replace existing systems for cataloging and content management with a new electronic system that will be based on the EN 15907:2010 standard and allows for effective description and management of both film and additional materials. For transition to the new system it is necessary to update the actual data model, to map current metadata structures onto a new scheme and to specify user requirements. (Not only) for this purpose it was decided to analyze processes related to content management and information flow within the institution. Design / methodology / approach - The process analysis was done with the help of ethnographic research methods and process diagrams, the latter can be also considered as one of its outputs. In order to update the existing data model, the detailed EN 15907:2010 standard specification and FIAF cataloging principles were studied and the findings from the process analysis were utilized. Results - In this case study authors present practical aspects of the application of chosen methods, their limitations and benefits for the given institution are discussed. Visualizations of process diagrams were found to be highly useful, they can be used as a simple tool for communication, change management and prospectively also for modeling of updated processes. Originality / value - The article describes a complex approach to process analysis, which was applied using the institution's own resources and led to the existing processes assessment. The information gathered is helpful for the transition to the new data model. The knowledge will be also utilized during the development and implementation of a new electronic system in NFA. This approach can be beneficial for memory institutions finding themselves in a similar situation as NFA. [ABSTRACT FROM AUTHOR]

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