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The automation of work processes and seamless integration with various business services highlight the essential role of digital document management systems (DMS) in enhancing organizational flexibility, productivity, and adaptability. DMS serve as centralized repositories that streamline, automate, and interconnect business processes, thereby facilitating effective document management. The integration of DMS with Enterprise Resource Planning (ERP) systems provides a comprehensive solution for optimizing business workflows, addressing the needs for both operational efficiency and strategic management. The research paper delineates a business model for the life cycle management of electronic documents and records, focusing on the integration of processes such as document creation, management, approval, and secure distribution. This integrated approach enhances organizational structure, optimizes processes, and bolsters security, leading to significant cost reductions and increased work efficiency. The model emphasizes the importance of streamlined and automated document workflows in reducing manual errors and operational bottlenecks. Key features of DMS include advanced mechanisms for digitizing physical documents, ensuring that all data is captured accurately and efficiently. Centralized storage with version control allows for easy retrieval and management of documents, ensuring that the latest versions are always accessible. Additionally, advanced search and accessibility features enable quick and efficient document retrieval, which is crucial for maintaining high productivity levels. The study underscores the pivotal role of DMS in modern enterprises, advocating their implementation as a strategic move to drive operational excellence and competitive advantage. By integrating DMS with ERP systems, businesses can achieve a cohesive and efficient operational environment that supports both day-to-day activities and long-term strategic goals. This comprehensive approach to document management not only optimizes efficiency and reduces errors but also enhances the overall agility and responsiveness of the organization in a rapidly changing economic environment.

The topic of artificial intelligence (AI) is increasingly attracting attention. The purpose of the article is to present the results of a bibliometric analysis of the document flow on this topic. For the study, various scientometric data from the Russian Science Citation Index (RSCI) for 2001–2023 are used. The analysis showed the following. In Russia the growth of document flow began in 2016. The most cited publications are both monographs and articles. The vast majority of names named in the ranking are young people who have published their first works in the year of getting into the rating or1-3 years before that, but the authors with the most citations are not those actively publishing. The authors, organizations and leading sources of information are named. The breadth of the topic AI indicates a transition from the general fundamentals and understanding of the topic to specific developments used in a certain field of activity, but the library aspect in AI is practically not developed. In recent years, there have been reports on AI that are reflected in collections of conference proceedings, but scientific articles can be found in the ranking for each year.

Introduction. The article discusses the history of the creation and organization of the activities of the Council of Kalmyk Administration, which carried out the administrative management of the Kalmyk steppe of the Astrakhan province in the period from 1836 to 1848. The Kalmyk Administration Council was guided in its work by the “Regulations on the Administration of the Kalmyk People” dated November 24, 1834, which regulated the structure of the governing body and the procedure for organizing work with documents. Studying the composition and content of documents created during the activities of the Council and stored in the archival fund I-3 “Council of the Astrakhan Kalmyk Administration” of the National Archive of the Republic of Kalmyk will allow for analysis and determination of the directions of its activities. The purpose of the article is to study the archival documents of the I-3 Foundation “Council of Kalmyk Administration” and to identify their source potential for studying the organization of activities of the body for governing the Kalmyk people, especially in the management of office work and document flow in pre-revolutionary Kalmykia. The purpose of the article is to study the archival documents of the I-3 Foundation “Council of Kalmyk Administration” and to identify their source potential for studying the organization of activities of the body for governing the Kalmyk people, especially in the management of office work and document flow in pre-revolutionary Kalmykia. Results. The documents created during the activities of the Kalmyk Administration Council are unique written sources for the study of the life of the Kalmyk people in pre-revolutionary Russia. In addition, these studies will allow us to study the procedure for organizing work with documents in Kalmykia and identify their compliance with all-Russian regulatory requirements in the field of office work and document management.

The need to conduct a study on accounting for the costs of restoring non-current assets after the lifting of martial law in Ukraine is urgent. This need has arisen as a result of the extensive destruction and damage that the military conflict has caused. The end of the war will lead to the need to restore these assets in order to alleviate the humanitarian situation and facilitate economic recovery, and this is of great legal importance to ensure proper accounting. The study aims to develop a model to systemise and predict the process of accounting for costs associated with the restoration of non-current assets. The following methods of scientific cognition were used: comparison, description, modelling, analysis, and synthesis. Thus, the main factors that destroy certain non-current assets were formulated in the course of this study. Each of the proposed stages of this accounting process has been thoroughly researched, analysed, and explained, which ultimately demonstrated its holistic mode of operation. It also proposed a classification of costs that should be recorded, supported by specific examples, and tracked the entire document flow process, including its preparation, receipt, registration, and retention, which made it possible to specify the implementation of the steps involved. Emphasis is placed on the importance of maintaining company records, listing necessary documents. Evidence of proper fund utilization for non-current asset restoration is deemed vital for addressing stakeholder concerns effectively. In terms of practical implications, this paper should be useful for accountants, auditors, government officials and all those involved in the cost accounting mechanism, as the study will contribute to a better understanding of the implementation of all accounting steps, which in turn will allow identifying and eliminating problems that may arise at each stage

The paper examines in detail the possibilities of using mathematical models and algorithms used to automate and improve electronic document management. This article also explores the potential of algorithms and mathematical models in document management automation. The role of mathematical models in document flow automation and the possibilities of improving these models are considered. The researched scientific papers show great promise in improving electronic document management and mathematical models for document management automation. However, most of the studies do not consider possible risks and problems in implementing improvements from the mathematical model for electronic document management. Also, an assumption was made about the ideal mathematical model for electronic documentation at the moment.

The need to conduct a study on accounting for the costs of restoring non-current assets after the lifting of martial law in Ukraine is urgent. This need has arisen as a result of the extensive destruction and damage that the military conflict has caused. The end of the war will lead to the need to restore these assets in order to alleviate the humanitarian situation and facilitate economic recovery, and this is of great legal importance to ensure proper accounting. The study aims to develop a model to systemise and predict the process of accounting for costs associated with the restoration of non-current assets. The following methods of scientific cognition were used: comparison, description, modelling, analysis, and synthesis. Thus, the main factors that destroy certain non-current assets were formulated in the course of this study. Each of the proposed stages of this accounting process has been thoroughly researched, analysed, and explained, which ultimately demonstrated its holistic mode of operation. It also proposed a classification of costs that should be recorded, supported by specific examples, and tracked the entire document flow process, including its preparation, receipt, registration, and retention, which made it possible to specify the implementation of the steps involved. Emphasis is placed on the importance of maintaining company records, listing necessary documents. Evidence of proper fund utilization for non-current asset restoration is deemed vital for addressing stakeholder concerns effectively. In terms of practical implications, this paper should be useful for accountants, auditors, government officials and all those involved in the cost accounting mechanism, as the study will contribute to a better understanding of the implementation of all accounting steps, which in turn will allow identifying and eliminating problems that may arise at each stage. [ABSTRACT FROM AUTHOR]

Introduction. The issues pertaining to records keeping and management in 19th-century Russia’s government agencies have been well studied. However, there are no fundamental scientific works covering the phenomena in Kalmykia. The paper analyzes activities by the Astrakhan Kalmyk Affairs Commission for the actual document flow procedures and types of documents to have resulted from the Commission’s work. The review procedure of a petition filed by landlord E. Ts. Kichikov and dealing with the bronze medal awarded to the Russian nobility and merchants in memory of the Patriotic War of 1812 — and the Kalmyk nobility’s relevance to the mentioned category — arouses particular interest. Goals. The article aims to introduce some archival documents contained in Collection И-2 ‘Kalmyk Affairs Commission’, examine the execution procedure for a document identified as ‘register’, and thus trace document review procedures in administrative bodies of prerevolutionary Russia and Kalmykia. Results. The insight into the composition of archival documents (by types) created during activities of the Astrakhan Kalmyk Affairs Commission makes it possible to study the actual records keeping and management procedures in one ethnic periphery of Russia, as well as to consider relevance of the Kalmyk nobility to the Russian one.

The article discusses the theoretical foundations of the Chinese business management system in construction. Business in China is based on long-term cooperation which is a more trusting, reliable and partnership relationship for them. Besides, Chinese construction business has some similarities with the Japanese system, that is, the older generation already knows what their children and grandchildren will do. Mainstream construction business is run on a short-term basis and is not as forward-thinking as the Chinese one. The contracting ability of Chinese companies having plans to build facilities and stage projects, which dates back to the ancient times, remains a key business tool which is to be learned and applied in certain patterns in our generally accepted construction business management scheme. For instance, if any difficulties arise, or the contract requires urgent revision of certain clauses, especially when the facility is already under construction, Chinese partners will always cooperate if contacted in a timely manner and given the whole picture in an accessible language, with all possible force majeure circumstances, changes requiring immediate consideration and adjustments, and possible outcomes explained. At present, numerous enterprises strive to cooperate with Chinese companies since Chinese partners are very flexible to any market situation, quick to take decisions, punctual with payment deadlines, and require a similar attitude.

User service by means of multimedia is an actual direction of library practice. Modern forms of interaction with the user have wide functionality, attract readers, form the image of an information institution and provide comfortable service conditions. The analysis of the experience of libraries in the creation and use of multimedia products allows the identification of main trends in the use of multimedia in library practice, studying the range of existing multimedia products, their features, advantages and typical errors. The purpose of the work is to study the foreign experience of creating and using multimedia products in servicing library users. In the course of the research, the following methods were used: analysis of the document flow based on the study of foreign professional periodicals, analysis of the websites of foreign national libraries, comparative analysis of foreign and domestic experience in presenting multimedia products on library websites. Foreign experience is considered on the basis of publications presented in foreign professional periodicals and analysis of multimedia sites of foreign national libraries. Multimedia products of domestic libraries are considered based on the analysis of the assortment presented on the websites of libraries of various levels and departmental affiliation. The description of the features of the implementation of multimedia products and their specific assortment is given. The analysis of publication activity on the problem under consideration and the thematic distribution of publications are presented, foreign journals with the largest number of articles on the research topic are identified. It is established that the issues of creating and using multimedia products are relevant not only for domestic, but also for foreign library practice. The interest of foreign authors in providing services in a remote format is noted. The creation and use of multimedia products in publications is mainly presented by the example of describing the experience of national libraries and libraries of educational institutions. The paper analyzes in detail the range and features of the implementation of multimedia products on the websites of foreign libraries in comparison with domestic library practice. The common types of multimedia products presented by foreign libraries and their difference from similar domestic ones are revealed. The forms of information presentation and additional features implemented in multimedia products are considered. It can be noted that the websites of foreign libraries do not reveal unique multimedia products that are not typical for domestic library practice, at the same time, a number of features in the presentation of information and the species assortment are noted.

In the article, the issues of creation and development of the document flow in the field of library-bibliography in Azerbaijan in modern times are reflected from a statistical point of view. Preliminary considerations on the mentioned problem have been examined here. In the article, the flow of documents in the field is grouped and analyzed according to specific indicators. Journals in the field were identified, "Library Studies and Bibliography" magazine was included in the research according to certain characteristics, and tables and graphs were prepared on the results obtained. In addition, the work experience of the Azerbaijan National Library was applied for the purpose of researching the activities of institutions that create and study the flow of documents in the field of library and bibliography. [ABSTRACT FROM AUTHOR]

The abrupt transition to the distance learning format during the COVID-19 pandemic showed that the legal framework for regulating the introduction of new digital telecommunications technologies is largely lagging behind in educational organizations, and in some areas, in particular, related to the regulation of “remote” labor relations in higher education is completely absent. The lack of proper legal regulation leads not only to labor conflicts, but also to legal proceedings between students and universities. The article presents an incomplete list of documents (without disclosing their contents) that need to be developed or modified. The study proposes a roadmap that takes into account the parallel work with the constant coordination of the contents of the documents between the working groups. The authors conclude that trade union committees, student and teaching communities should take an active part in the development of documentation, since the proposed transformation of the educational process affects all participants of the educational process in universities without exception.

The situation related to the primary documents and the structure of their forms for accounting for intangible assets needs to be resolved. The existence of a number of options for the use of forms of primary documents for accounting for intangible assets, which complicates the documentation process, as the primary forms are partially collected and regulated by several laws and regulations. The need to streamline and summarize the primary documents for accounting for intangible assets and goodwill is emphasized, the order of which should be regulated by a single document. It is recommended to implement the Guidelines for the use of forms of primary accounting of intangible assets and goodwill, with a set of relevant details, which should include documents that will reflect all groups of intangible assets, not just those related to intellectual property. Emphasis was placed on the need to develop primary documentation that will reflect the operations with the formation of intangible assets that will create internal goodwill. It is noted that the use of uniform, agreed forms of primary accounting of intangible assets is also necessary to improve the quality of inspections by regulatory authorities. Primary accounting forms for inventory of intangible assets № IA-4 «Inventory description of intellectual property rights (PR)» and № IA-5 «Inventory description of objects of the right to use natural resources, property and other intangible assets» are developed and recommended to use. It is substantiated to make clarifications and introduce additional details to the inventory descriptions, which is necessary to improve the quality of information formation during the inventory. Emphasis is placed on the need to disclose in the process of inventory objective information about intellectual property objects by checking them for functional compliance, to record the working condition of such objects.

In the course of the research, the consequences of improperly organized workflow at the enterprise were determined. The role of the state in regulating information and documentary relations in Ukraine is emphasized, but at the same time there is a lack of a comprehensive approach in the development of legal norms concerning electronic document flow. The basic principles and tasks of electronic document management are highlighted. It was underlined that the use of an electronic document management system involves a number of risks to the accounting procedure: the absence of a clear delineation of the duties and responsibilities of the employees of the enterprise; weak system of protection against unauthorized access to the database or lack thereof, the need to provide antivirus protection of information, as well as the qualifications of accounting employees (insufficient training of company staff). It is concluded that the procedure for transferring primary documents in electronic form to other entities needs to be regulated, as well as to establish safeguards and control measures concerning the powers of use and access to electronic documents and electronic signatures. The following measures are proposed to organize the circulation of documents in the conditions of information and computer technologies: providing in the normative documents at the state level the possibility of compiling primary documents and accounting registers in electronic form and obligatory making copies of such documents on paper for other participants of business transactions and on the requirement of control bodies in accordance with the current legislation of Ukraine; to regulate the order of transmission of primary documents in electronic form, to ensure their long-term storage; establish safeguards and control over the movement and use of electronic documents and electronic signatures.

This article considers document flow in the management system of chain trade companies. Taking into account the specific character of their activities, chain trade companies constantly face the demand for unification of document processing. Volume of document flow in chain companies is significant and rather costly. At the same time it constantly requires optimization in accordance with the transformation of a company’s business processes posed by the changing market.The paper examines arrangements for organizing document flow of chain retailers, defines general components of accounting policies, classifies major documents used in the company’s operating activities. The author also identifies stages of document flow in chain retailing companies starting from the interface of interaction with suppliers up to the interface of interaction with consumers.The results of the study show that while considering document flow as an imparting business process, it is important to take into account the documentation of core and control processes of an enterprise, due to the fact that in the majority of cases documents serve as an input and output of various business processes. In its turn, performance of the entire chain trade company depends on the proper document processing.

The production of scientific and technical products is one of the most promising areas in terms of implementation of automation systems. The information system «Document management of scientific and technical product deliveries» is a set of unique resources that provides each of the participants with the opportunity to operate a single database of electronic documents and data in accordance with their respective access rights. The aim of the study was to assess the experience of practical application of the automated information system «Document management of scientific and technical product deliveries» and its role in the optimisation of the organisation’s activities. The article discusses the main results of the information system application for data storage and data management enabling the marketing of scientific and technical products. The paper provides a general assessment of how the software product helps meet the requirements for monitoring the production timeframe, automate the drafting and approval of work-related and financial documentation. It describes the process of electronic document exchange using the capabilities of CALS/PLM technologies. The paper illustrates the need to use the automated document flow for production and marketing of samples of pathogenic microorganism strains, certified reference standards for commercial enterprises, non-periodical publications. It outlines the prospects for further optimisation of channels of communication with external customers, and electronic exchange of documents. The benefits from the use of this system help reduce the time spent by managers and employees on the compilation of packages of documents and on the preparation of applications — by automating routine manipulations in processing incoming information and documents received as annexes to applications and requests. This information system was analysed to illustrate the benefits of digital technologies.

The publication considers a number of problems of implementation of electronic document management in organization and ways of their solution. The close relationship between the organization of electronic document management and the main objectives of information management has been specified. Such tasks was considered and the means of solution of them are offered due to the use of widespread software and hardware of information systems. The necessity of electronization of document circulation is proved only in case of separate operations where it is optimal. The tendencies of intensification of introduction of electronic document circulation on the State and regional levels are specified.

In article one of current problems of modern legal regulation in Russia – lack of due legal support of the labor relations in the sphere to digital economy is considered. The complexity consists in interindustry, cross-disciplinary regulation of the specified public relations that allows to speak about existence of the complex legal institute of the labor relations in the sphere of digital economy including norms of labor, economic, administrative law. The interindustry character of the analyzed public relations results in fragmentariness and discrepancy of the changes made to acts that has negative effect on law enforcement, and at times and violates the rights, legitimate interests of various parties of the labor relations (workers and employers). There is a set of questions which are connected with a possibility of the broadest application of digital economy concerning regulation of labor and other directly related relations to enshrine these processes at the legislative level, and in local regulations. In this regard development of the harmonious, evidence-based system of legal regulation of this segment of the labor relations adequate to the level of economic development of Russia allowing to fulfill strategically important national objectives at the same time is necessary providing respect for balance of both public, and private interests.

The technological and informational scenario of contemporary society has demanded from the information professionals diversified knowledge to be applied in different perspectives, especially in contexts that involve the improvement of corporate processes. In the meantime, managing documents and information is a prerequisite in process mapping and modeling projects, since they support activities and record all legal and regulatory information in the context. This work presents a stage of the Aurus Project. The purpose of the Project was to specify the requirements for the development of an information retrieval system. The step here presented presents the follow-up of Information Science professionals during the business process modeling activities performed by Computer Science professionals. The skills and abilities of the information professional developed at the stage, initially little recognized, resulted in documentary modeling of the process, impacting greatly on the final product of the Project. The results show the importance of interdisciplinarity by linking the practice of documentary studies to the specification of requirements of a management technology, besides demonstrating the applicability of the practice to other organizational contexts. [ABSTRACT FROM AUTHOR]

In this article the properties of the automated module for accounting of document flow on cattle farm based on the web service Cattle. Center are described. The benefits of the module are that it has a convenient and intuitive interface, flexible in use, connected with the base of animals and farm employees, and is capable, both for the automatic generation of farm document records, and for the creation of arbitrary templates of documents on user request. The module is reliable and easy in use and allows to accumulate and systematize the document flow of the farm, keep an account of animals, their current weight, milk productivity, etc., allows to monitor the change in the economic characteristics of animals during the reporting period. [ABSTRACT FROM AUTHOR]

The article gives the document flow characteristics on the problem of libraries methodical activity for 2008-2013 based on the documents bibliometric analysis, as well as on generalization, comparison, and a typological method. The author gets a representation on the microflow quantitative changes, its thematic, specific, geographical and publishing structures, and printing activity of certain researchers. Microflows of non-periodical editions (books and brochures) and articles from periodicals are considered separately from each other. Articles prevail in the flow. The volume of books and brochures microflow makes the tenth part of the total number of documents selected for research. The identical highly productive directions in thematic structure of two microflows are found: experience of introducing information-communication technologies and techniques to perform library-bibliographic processes. The perspective directions of researches are revealed: libraries analytical activity, library innovatics theory, library innovations legal regulation and economy. In 2013 the positive tendency on the volume of documents release was outlined in both microflows. In the books-brochures flow it was detected types of editions which aren't defined in the state standard specification: methodical, scientific-practical, scientific-methodical manuals and methodic recommendations. The main circle of magazines and conference proceedings publishing researches on libraries methodical work is defined. E. N. Guseva, T. V. Dergileva, V. G. Sviryukova, Yu. B. Avrayeva, I. Yu. Krasilnikova, N. V. Peregoyedova and N. S. Redkina are noted with the greatest printing activity. The author concludes that studying documentary support of this library activity direction is a basis for its further planning and is necessary under conditions of continuously changing information and social environment.

In this article the properties of the automated module for accounting of document flow on cattle farm based on the web service Cattle.Center are described. The benefits of the module are that it has a convenient and intuitive interface, flexible in use, connected with the base of animals and farm employees, and is capable, both for the automatic generation of farm document records, and for the creation of arbitrary templates of documents on user request. The module is reliable and easy in use and allows to accumulate and systematize the document flow of the farm, keep an account of animals, their current weight, milk productivity, etc., allows to monitor the change in the economic characteristics of animals during the reporting period. [ABSTRACT FROM AUTHOR]

Study describes a specified analytical method and model for the organisational management of a company. The proposed solutions allow for revealing information resources, which can be used to support management decisions adoption and control of plans. Information obtained from programs and information systems of the electronic document flow of organisations were used as data sources. The result of configuration investigation and characteristics of information exchange in information systems can be used as administrative decisions support in the organisation. The conducted research allows for improved approaches to the creation and modernisation of effective information systems of universities. The offered software of administrative activity support allows us to increase the flexibility and adaptability of existing information systems and electronic document flow (program complexes) to increase the efficiency of their operations. [ABSTRACT FROM AUTHOR]

On the example of monitoring the incoming document flow to the GNU CSAL RAAS the using possibilities of statistical indicators for the forming optimal structure of the library collection are considered. It is treaded from conceptual, factual and graphical viewpoint.

The aim of the article. The aim of the article is to develop a process model of exchange controls as controlling tool that is able to increase the transparency of information flows, reduce paper-based and the risk of mistakes in the calculations and, consequently, allows minimization of losses due to penalties imposed by public authorities for violation of the legal requirements of currency controls. The results of the analysis. This paper highlights the weaknesses of information exchange that traditionally accompanies the process of exchange controls at Ukrainian machine-building enterprises such as opacity and complexity of information flows, a significant amount of duplicate data flow, low use of computer capabilities while performing calculations, lack of clear division of responsibilities and, as a result, frequent mistakes. Mistakes cause violation of the terms of foreign exchange payments, which entails the payment of penalties imposed by state regulatory agencies. The author has developed schemes of information flow and business process of exchange controls that describe model of exchange controls, which is traditionally used in the workplace. In order to improve the efficiency of the exchange process at domestic machine-building enterprises authors propose an alternative model of the process based on the use of a single integrated electronic database. Its advantages are the simplification, transparency, information flow, reduce workflow between departments and divisions, reduction the number of employees involved in this process, a clear division of responsibilities, minimization the risk of mistakes in the calculations. Effects of the proposed process model of exchange controls, in the author`s opinion, will reduce costs associated with this process through prevention of fines, penalties and other sanctions by limiting public bodies, improve understanding and confidence in dealing with the servicing bank and foreign contractors. It could be expected that this results in multiplier economic effect. Conclusions and directions of further researches. Thus, necessary condition for the effectiveness and efficiency of maintenance of exchange controls at machine-building enterprises is the development and use of a single integrated electronic information system as controlling tool. It is the center of information exchange between structural units and can eliminate the weaknesses and problems that exist at enterprises and associated with currency calculations, which in turn have a positive impact on the effectiveness of foreign trade enterprises. It is advisable to develop a methodical basis of calculating the economic efficiency of the project of the application of controlling to the process of exchange controls on domestic machine-building enterprises in further studies.

Currently, meeting the labor market demands for professionals of documents system organization and information activity in productive and non-productive spheres, at the enterprises of different branches, at scientific and research institutes, state archives, educational institutions of all accreditation levels and other establishments of different types of ownership is significantly relevant inasmuch as the success of business activity and development of business subject determine the information awareness. The modern economy is based on the principles, which are maintained by computer technologies. Control of documentation and information processes is one of the leading types of activity, and therefore, the discipline "Computer document science" became advanced and necessary for students of the direction 6.010104 "Professional education (by a profile)". [ABSTRACT FROM AUTHOR]