Development of a brachytherapy audit checklist tool

PURPOSE: To develop a brachytherapy audit checklist that could be used to prepare for Nuclear Regulatory Commission or agreement state inspections, to aid in readiness for a practice accredi- tation visit, or to be used as an annual internal audit tool. METHODS AND MATERIALS: Six board-certified medical physicists and one radiation oncol- ogist conducted a thorough review of brachytherapy-related literature and practice guidelines pub- lished by professional organizations and federal regulations. The team members worked at two facilities that are part of a large, academic health care center. Checklist items were given a score based on their judged importance. Four clinical sites performed an audit of their program using the checklist. The sites were asked to score each item based on a defined severity scale for their noncompliance, and final audit scores were tallied by summing the products of importance score and severity score for each item. RESULTS: The final audit checklist, which is available online, contains 83 items. The audit scores from the beta sites ranged from 17 to 71 (out of 690) and identified a total of 7e16 noncompliance items. The total time to conduct the audit ranged from 1.5 to 5 hours. CONCLUSIONS: A comprehensive audit checklist was developed which can be implemented by any facility that wishes to perform a program audit in support of their own brachytherapy program. The checklist is designed to allow users to identify areas of noncompliance and to prioritize how these items are addressed to minimize deviations from nationally-recognized standards. 2015